SSU Academic Email Lists (eLists) Information Site
In January 2011, the old Lyris 4.1 list server was replaced with the Mailman 2.1.11 listserver. The old Lyris lists were converted to Mailman lists when their owners requested it. Whereas old Lyris addresses were of the form firstname.lastname@example.org, new Mailman addresses are of the form email@example.com
If after looking at this site you have questions, please contact Jon Aske, the academic list coordinator.
If you do not have any questions and are ready to create a list, email me to create your list.
There are just a few things you need to know:
Mailman lists' addresses
EMAIL LISTS AT A GLANCE
Since about 2000, faculty and staff at SSU have been using electronic mailing lists or elists (sometimes called "listservs") to communicate in a variety of ways.
Lists can be of different types and you can choose different options to meet your needs. But the main thing to know is the difference between distribution lists and discussion lists.
In an announcement or distribution list, the list administrator(s) can send email messages to the list members, who cannot themselves send messages to the whole list (typically replies go by default to the original sender). In a discussion list all list members can contribute (and replies typically go by default to everybody, though not necessarily).
Creating a new mailing is very easy. Just give it a name and collect some email addresses. When you have that you just send that information to me and I will create the list the list for you and you will be all set.
Many of your colleagues are already using lists. Why not you?
What are electronic mailing lists (e-lists or "listservs")?
An electronic mailing list is a list of email addresses to which mail gets distributed (more information here at Wikipedia). Some people call them listservs, after the name of the first electronic mailing list server software application (1984) for Bitnet computer networks. Some prefer to call them e-lists, short for electronic mailing lists.
A database in a dedicated server is the intermediary between the sender and the recipients. The list-server keeps a database of lists and their members, along with other information about those lists, such as who is on the lists, who is allowed to send mail to each list, when and how people get the mail, etc.
The e-list server software at the college is Lyris 4.2. It was adopted years ago when some faculty belonging to the now dormant Online Educators Group lobbied for it after some faculty tried free Web-based versions at Yahoo and eGroups (now Google Groups).
Because of my involvement with the OEG, I was asked to manage academic lists on campus. IT still handles other lists for the administration, the administrative lists. Thus, if you have questions about ssc-community or the salem-msca list, please contact the IT help desk.
So, Lyris is a software program based on a server that has a database of lists. The particular database that we use is the Academic Database and all the lists have listserv as part of the email address: firstname.lastname@example.org. When mail is received by Lyris sent to email@example.com it distributes the mail to all the members of that list.
What lists can be used for
For faculty: In Foreign Languages we have several listsm for instance: languagefaculty (for all full-time faculty), languageinstructors (for full-time and part-time faculty), languageadjuncts (part-time faculty), spanishfaculty, spanishinstructors, etc., etc
For classes: Especially in advanced classes this is a good way to share information and have some discussions. How does this compare with the bulletin board capabilities of WebCT?
For student constituencies: in Foreign Languages we have spanishmajors, spanishminors, mat-spanish, etc.
For clubs: We have lists for our different language clubs, for community Spanish news and discussion: frenchclub, spanishclub, castellano, etc.
Types of lists
There are two basic types: announcement lists, where only some people can post messages to the list, and discussion lists, in which every member of the list can post messages to the list.
Discussion lists can be moderated, that is all messages sent to the list are intercepted and must be approved by a list administrator, or unmoderated: any message sent to the list will be automatically and immediatelly distributed to the list members.
There are different methods for adding and removing members from the list. Members may add themselves by going to a specific web page, or they may be added by a list administrator. In the former case you may password protect the self-enrollment process so that interlopers do not get into the list (only people to whom you give the password will be able to sign up).
Last updated: January 10, 2011